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SECTION 00 1113
ADVERTISEMENT FOR BIDS
CHECKLIST:
PROJECT: MADISON COUNTY MEMORIAL HOSPITAL
300 W Hutchings St, Winterset, IA 50273

BIDS DUE: 11-26-2019 at 2:00 PM

TO:
THE Owner (HEREINAFTER REFERRED TO AS Ste 100 ):
Madison County Memorial Hospital
300 W Hutchings St.
Winterset, IA 50273

Architect (hereinafter referred to as Architect/Engineer):
Shive-Hattery, Inc.
4125 Westown Pkwy
Ste 100

NON-MANDATORY PREBID MEETING: Tuesday, November 19, 2019
10:00 AM
Madison County Memorial Hospital – Board Room, 901 South 4th, Entrance East side of building

TO: POTENTIAL BIDDERS

Sealed bids will be received by the Owner at Madison County Memorial Hospital – Board Room,
901 South 4th, Entrance East side of building until 2:00 PM, Central Time, on Tuesday,
November 26, 2019.

Sealed bids will be opened and publicly read at the Madison County Memorial Hospital – Board
Room, 901 South 4th, Entrance East side of building at 2:00 PM , Central Time, on 11-26-2019
or at such later time and place as may then be fixed.

Bids will be considered by the Owner at a public meeting to be held at Madison County
Memorial Hospital – Board Room, 901 South 4th, Entrance East side of building at 07:00 AM,
Central Time, on Thursday, December 5, 2019 or at such later time and place as may then be
fixed.

The general nature of the work is as follows:

1. Pharmacy: To consolidate all functions on the Main level and to make improvements to
comply with newly adopted regulations by the USP (Chapters 797 and 800). The project
expands the Pharmacy by relocating two med/surg offices and creating a Hazardous Product
Receiving Room, a negative pressure hazardous product Clean Room, an Ante Room, and a
Positive pressure Non-hazardous product Clean Room.

2. Dietary: To improve the existing Serving and Seating Area, modification of Utility Space,
improvement to Food Preparation Area, Relocate Manager’s Office and creation of a new Staff
Break Area.

3. Infrastructure equipment: Improvements to the Chilled Water System including replacing
existing chillers and eliminating Direct Expansion (DX) Systems, and upgrades to the chilled
water piping distribution.

The estimated construction cost is $1,124,700.00.

The work must commence January 20 20 20 and be substantially completed as follows:

Pharmacy: March 12, 2020
Dietary: April 16, 2020
Infrastructure: May 21, 2020

Final completion dates are as follows:
Pharmacy: March 19, 2020
Dietary: April 23, 2020
Infrastructure: May 28, 2020

Bidding documents may be examined at the Architect/Engineer’s office, at the Owner’s office,
online at and at the following location(s):

Construction Market Data {HL#1101831} 30 Technology Parkway South, Suite 100,
Norcross, GA 30092
Action Reprographics, {HL#1101814}, 5037 NE 14th Street, Des Moines, IA
Dodge Data & Analytics, {HL#1101820}\ul0 4300 Beltway Place, Ste. 180, Arlington, TX
76018-5253
Construction Update Plan Room {HL#1101805}, 221 Park Street, Des Moines, IA 50309

Copies of the Bidding documents may be obtained by Bidders and Subbidders from Action
Reprographics 5037 NE 14th St, Des Moines, IA 50313 Phone: 515.288.2146
www.actionrepro.com in accordance with the Instructions to Bidders upon depositing the sum of
one hundred ($100.00) for each set of documents. A Master Builders card may be presented in
place of a deposit. The deposit will be refunded in full upon return of the documents in good
condition within ten days after receipt of bids.

OR

Each Bidder shall accompany the Bid with a Bid security, in a separate envelope, as security
that the successful bidder will enter into a contract for the work bid upon and will furnish after the
award of the contract corporate surety bond or bonds, acceptable to the Owner, for the faithful
performance of the contract, in an amount equivalent to one hundred percent of the amount of
the contract. The bidder’s security shall be in an amount equivalent to 5% of the bid amount, and
shall be in the form of a cashier’s or certified check drawn on a bank in Illinois or a bank
chartered under the laws of the United States of America, or a certified bank share draft drawn
on a credit union in Illinois or chartered under the laws of the United States of America or a bid
bond with corporate surety satisfactory to the Owner. The bid security will be held by the Owner
until a contract is fully executed and bonds are approved by the Owner.

All Bidders are required to provide a statement regarding their residency status as required by
875 Iowa Administrative Code Chapter 156.

***NOTE TO SPECIFIER: Add any special information required or desired by the Owner.***
Contractors using “materials, supplies, and equipment” on projects in designated “exempt
entities” may purchase these items without liability for the sales tax. The contractor must have a
purchasing agent authorization letter and an exemption certificate from the public entity to
present to the retailer, which specifies the construction project and will be available for that
project only.

Owner will issue an authorization letter and an exemption certificate to the contractor and/or
subcontractors for the purchase or use of building materials, supplies, and equipment to be used
on this project only. DO NOT include sales tax on your bid form.

No bid may be withdrawn for a period of 30 days after the date of the scheduled closing time for
the receipt of bids.

By virtue of statutory authority, a preference will be given to products and provisions grown and
coal produced within the State of Iowa, and to Iowa labor to the extent lawfully required under
Iowa law.

It is the intent of the Owner to award a contract to the lowest responsible, responsive bidder
provided the bid has been submitted in accordance with the bidding requirements. The Owner
reserves the right to waive informalities or irregularities. The Owner reserves the right to reject
any or all bids.

Published by order of the City Council of the Winterset, Iowa.

Submit your offer on the Bid Form provided. Bidders may supplement this form as appropriate.

END OF SECTION